5 Templafy Alternatives in 2026: From Enterprise to Individual Solutions

Templafy is enterprise template management software that centralizes document creation, enforces brand compliance, and automates document assembly across Word, PowerPoint, and Excel. It's priced at $12-25 per user per month and serves large organizations with strict governance requirements.

If you're evaluating alternatives, you're likely in one of three situations: you need similar enterprise capabilities at a lower price, Templafy is overkill for your team size or use case, or you actually need individual productivity tools rather than organization-wide governance.

This guide covers alternatives for each scenario, including when Templafy itself is actually the right choice.

What Is Templafy?#

Templafy is enterprise document automation and template management software. Founded in 2014 and headquartered in Copenhagen, it helps large organizations:

• Centralize templates — One source of truth for branded documents across Word, PowerPoint, Excel
• Enforce brand compliance — Automatic application of fonts, colors, logos, and approved content
• Automate document creation — Generate complex documents from templates and data sources
• Manage digital assets — Centralized libraries for images, icons, and approved content blocks
• Control email signatures — Consistent, compliant signatures across the organization

Templafy integrates with Microsoft 365 and Google Workspace, serving enterprises like KPMG, NTT, and Deloitte.

Who Uses Templafy#

Templafy is designed for organizations with:

• 500+ employees (though they work with smaller enterprises)
• Multiple departments creating branded documents
• Strict compliance and brand governance requirements
• Dedicated IT resources for implementation and maintenance
• Budget for enterprise software ($12-25 per user per month, plus implementation)

The platform is particularly popular in:

• Professional services (law firms, consulting, accounting)
• Financial services (investment banking, insurance)
• Life sciences and pharmaceuticals
• Large corporations with distributed workforces

Why People Look for Templafy Alternatives#

Based on user reviews and common search queries, here's why organizations explore alternatives:

1. Enterprise Pricing Isn't Right for Everyone#

Templafy pricing starts at $12-25 per user per month, with custom enterprise pricing for large deployments. For a 100-person team, that's $14,400-30,000 annually before implementation costs.

This makes sense for enterprises where brand inconsistency creates real business risk—think regulated industries, public companies, or global organizations with hundreds of content creators.

But for smaller teams, startups, or organizations where template consistency is "nice to have" rather than business-critical, the ROI often doesn't justify the investment.

2. Implementation Complexity#

Templafy isn't a download-and-go solution. Typical implementations require:

• 6-12 weeks of deployment
• IT involvement for integration and configuration
• Template migration from existing systems
• User training across the organization
• Ongoing administration

For organizations without dedicated IT resources or those seeking quick productivity gains, this complexity is a barrier.

3. Overkill for Individual Needs#

Many people searching for "Templafy alternative" actually need something different: tools to speed up their personal PowerPoint workflow, not organization-wide template governance.

If you're an individual consultant, freelancer, or small team member who wants to:

• Create charts faster
• Access icons and graphics quickly
• Format slides with keyboard shortcuts
• Link Excel data to presentations

...you don't need enterprise template management. You need productivity add-ins.

4. Different Platform Requirements#

Some organizations need:

• Mac-native solutions (Templafy is primarily Windows-focused)
• Specific integrations not offered by Templafy
• Simpler solutions that live within existing Microsoft 365 infrastructure

5 Templafy Alternatives Compared#

We've organized these alternatives by use case, from enterprise solutions to individual productivity tools.

1. UpSlide — Enterprise Productivity for Finance#

Best for: Investment banks and financial services firms

Website: upslide.com

UpSlide is the closest enterprise alternative to Templafy, particularly for financial services. While Templafy focuses on template governance across document types, UpSlide emphasizes Excel-to-PowerPoint workflows and financial document automation.

Key Features:

• Excel linking that survives file moves and renames
• Content libraries for tombstones, case studies, CVs
• Slide Check for brand compliance
• PowerPoint track changes
• AI-assisted document creation

Pricing: Enterprise pricing (contact for quote). Typically sold to teams of 50+ users at financial services firms.

What it does well:

• Best-in-class Excel linking for investment banking workflows
• 98% customer retention rate
• 14+ years serving firms like KPMG, BNP Paribas, Citi

Limitations:

• Windows only—no Mac support
• Enterprise pricing not accessible for small teams
• Minimum 5 users
• Implementation required

Choose UpSlide over Templafy if: You're a financial services firm that prioritizes Excel-PowerPoint linking over broad template management.

For a detailed comparison, see: UpSlide vs Think-cell vs Deckary

2. empower — Microsoft 365-Native Template Management#

Best for: Organizations wanting template management within Microsoft 365

Website: empowersuite.com

empower is a cloud-based template management solution built directly into Microsoft 365. Unlike Templafy, which runs as a parallel platform, empower integrates natively with Word, PowerPoint, and Excel.

Key Features:

• Quick access toolbar for templates, text snippets, images, icons
• Template management that IT can delegate to departments
• Brand asset integration directly within Office apps
• Works on Windows, Mac, and web versions of Microsoft 365
• Part of Microsoft Compatibility Program

Pricing: Contact for pricing (enterprise model)

What it does well:

• Runs entirely within Microsoft 365—no separate platform
• Easier for departments to manage their own templates
• Lower implementation complexity than Templafy

Limitations:

• Less comprehensive than Templafy for document automation
• Smaller market presence
• Fewer third-party integrations

Choose empower over Templafy if: You want template management that feels like a native part of Microsoft 365 rather than an external platform.

3. SharePoint Brand Center + Microsoft 365 — Native Microsoft Solution#

Best for: Organizations already invested in Microsoft 365

Website: microsoft.com

Microsoft's SharePoint brand center provides native template and brand management within your existing Microsoft 365 tenant. For organizations already paying for Microsoft 365, this represents a zero-additional-cost alternative.

Key Features:

• Central location for brand assets and templates
• Organization asset libraries accessible across Microsoft 365
• Copilot integration for on-brand content creation
• Native security and compliance inherited from Microsoft 365
• No additional software to deploy or maintain

Pricing: Included with Microsoft 365 business plans

What it does well:

• No additional cost if you have Microsoft 365
• Familiar interface for users
• Native security and compliance
• Scales with your Microsoft 365 tenant

Limitations:

• Less sophisticated than dedicated template management platforms
• Requires SharePoint administration expertise
• Brand governance features less mature than Templafy
• No advanced document automation

Choose SharePoint over Templafy if: You have Microsoft 365, limited budget, and your brand management needs are straightforward.

4. Piktochart — Visual Content Creation Platform#

Best for: Marketing teams creating branded visual content

Website: piktochart.com

Piktochart is a visual content platform for creating infographics, presentations, reports, and social media graphics. It's not a template management system like Templafy—it's a content creation tool with team features.

Key Features:

• Drag-and-drop visual editor
• Templates for presentations, infographics, reports
• Team collaboration and asset sharing
• Brand kit for consistent colors, fonts, logos
• Export to multiple formats

Pricing: Free tier available. Pro plans from $14/month per user.

What it does well:

• Easy visual content creation without design skills
• Lower learning curve than PowerPoint for simple graphics
• Affordable for small teams
• Good for marketing and social content

Limitations:

• Not a replacement for PowerPoint in professional settings
• Limited document automation
• Not designed for enterprise template governance
• Different use case than Templafy

Choose Piktochart over Templafy if: You primarily need a tool for creating marketing visuals and infographics, not enterprise document management.

5. Deckary — Individual Productivity Add-in#

Best for: Consultants and professionals who need to work faster in PowerPoint

Website: deckary.com

Full disclosure: Deckary is our product. We're including it because it addresses a common reason people search for "Templafy alternatives"—they actually need individual productivity tools, not organization-wide template management.

Deckary is a PowerPoint add-in that helps consultants and business professionals work faster. It's not a Templafy competitor—it solves a different problem.

Key Features:

• Waterfall, Mekko, and Gantt charts with Excel linking
• Keyboard shortcuts for alignment and distribution
• 600+ icon library searchable within PowerPoint
• Quick formatting tools
• Works on both Windows and Mac

Pricing: $49/year (Starter), $119/year (Premium), $199 lifetime

What it does well:

• Individual productivity improvements you notice immediately
• Consulting-grade charts at a fraction of Think-cell's price
• No IT involvement or implementation needed
• True keyboard shortcuts (not Alt-key sequences)
• Cross-platform Windows and Mac support

Limitations:

• Not a template management system
• No organization-wide brand governance
• Individual tool, not enterprise platform
• Doesn't replace Templafy's document automation

Choose Deckary instead of Templafy if: You're searching for productivity improvements in your personal workflow, not organization-wide template governance. If you need charts, shortcuts, and icons rather than centralized template management, Deckary is the more appropriate solution at a fraction of the cost.

Comparison Table#

Which Alternative Is Right for You?#

You Need Enterprise Template Management (Templafy or Similar)#

Stick with Templafy or evaluate enterprise alternatives like UpSlide or empower if:

• Your organization has 200+ people creating documents
• Brand inconsistency creates real business or compliance risk
• You need document automation and assembly
• You have IT resources for implementation
• Budget for enterprise software is approved

In these cases, the question isn't whether to invest in template management—it's which platform fits best.

You Need Something Simpler#

Consider SharePoint Brand Center or departmental solutions if:

• You have fewer than 100 people creating branded documents
• Template consistency is helpful but not critical
• You want to avoid additional software costs
• Your needs are primarily around template access, not automation

You Need Individual Productivity Tools#

Consider add-ins like Deckary or Think-cell if:

• You're searching for ways to speed up your personal workflow
• You need specific capabilities (charts, shortcuts, icons)
• You're an individual contributor, not making organizational decisions
• You want something you can install and use immediately

Be honest about what you actually need. We've seen consultants search for "Templafy alternative" when what they really want is faster waterfall chart creation. That's not a template management problem—it's a productivity problem with a much simpler (and cheaper) solution.

You Need Both#

Some organizations legitimately need both:

• Enterprise template governance (Templafy, UpSlide, or empower) for organization-wide brand control
• Individual productivity tools (Deckary, Think-cell) for day-to-day efficiency

These aren't mutually exclusive. A consultant at a firm using Templafy for brand governance might also use Deckary for keyboard shortcuts and quick charts.

The Honest Assessment#

After evaluating these alternatives across multiple client implementations, here's our straightforward take:

Templafy is excellent at what it does. For enterprises with genuine template governance needs—regulated industries, global organizations, companies where off-brand documents create risk—it delivers real value. The implementation complexity and cost are justified by the control and consistency it provides.

But Templafy is overkill for many. Small teams, startups, and organizations without strict brand requirements often don't need this level of investment. The 6-12 week implementation, ongoing administration, and per-user costs don't make sense if your primary pain point is "PowerPoint is slow."

Know what problem you're solving:

• Organizational problem (inconsistent templates, brand violations, document assembly) → Enterprise template management
• Individual problem (slow chart creation, repetitive formatting, missing shortcuts) → Productivity add-ins

Many people conflate these problems. They search for Templafy because it's a name they've heard, when what they actually need is a $49/year add-in that gives them keyboard shortcuts.